On May 25, 2018, the new data protection regulation (GDPR) comes into effect, an important common regulation within the EU for data protection. GDPR enhances your rights to determine and protect how your personal information is handled.
Personal information, processing of personal data and responsibility
Personal data are all types of information that can be directly or indirectly attributed to a natural person, such as name and address, but also pictures and sound recordings. Encrypted data and various types of electronic identities, such as IP numbers, are personal data if they can be linked to natural persons. When visiting our website, the automatic registration of IP addresses is performed for measuring visitor frequency, but the data is not used to identify individual visitors.
Processing of personal data is any operation performed upon personal data, whether it is carried out automated or manually. Examples of common data processing are collection, registration, storage, transfer and deletion.
The Swedish Postcode Foundation is personally responsible for the processing of personal data on this site and we ensure the security and integrity of our personal data processing.
Types of processing
Personal data provided in connection with the application for project support is only saved as long as it is required for the administration of the application. In case of possible granting of project support, the more extensive handling of personal data is governed by the Project Support Agreement that we then establish.
Personal information provided in connection with subscription to our newsletter is only saved as long as you are a subscriber. When you unsubscribe from the newsletter we will delete your personal information.
Personal data provided in connection with interest requests regarding employment with us and job applications are stored and deleted in accordance with the provisions of the Archive Act.
Purpose of processing
When you submit a project idea or register as a subscriber to our newsletter via our website we collect some personal information to be able to process your application or manage your subscription.
When you contact us for specific questions about our support or similar we only use your personal information for the purpose for which you provided them.
When you apply for vacant posts or submit interest requests with regard to employment with us, we use your personal information only for the purpose for which you provided them.
A cookie is a small file that is placed on your computer when you visit a website. Cookies and similar technologies are used on this site to improve user experience, analyze traffic, and optimize the site. No personal information (such as email address or name) is saved.
Information that may be disclosed
We never sell your personal information to third parties for marketing purposes or similar but we can share information with other companies and organizations that process the information and data on our behalf and according to our instructions. This is in order for us to offer our services and fulfill our commitments. For example, we have personal information assistants who handle the necessary operations, technical support and maintenance of our IT solutions: Agio, Spektra and Novamedia Sverige AB. When your personal information is shared with these organisations, it only occurs in a manner that is consistent with the purposes for which we have gathered the information, such as to be able to handle applications and distribute our newsletter. We also ensure to have personal disclosure agreements where required by which they guarantee the security of the personal data being processed.
We want to remind you that Mailchimp, through which we distribute our newsletter, uses so-called beacons, which is information about, for example, IP address and browser that you share when you open your email. We do not use personal data but only general statistics to analyze the scope of the newsletter.
You are entitled to receive, upon request, information about your personal data which the Swedish Postcode Foundation collects and processes. Send a signed request by mail to us. You also have the right to have your personal information corrected, deleted, and moved. Contact us here.
Version 1.0 created May 2018